Assembly Occupancy
FIRE SAFETY PLAN
Guideline
FOR

FIRE SAFETY PLAN
FOR	
Building/Company Name:   		
Address:	 			
Prepared by:	 			
Position:	 			
Date Prepared:	 			

Revised:		

This official document is to be kept readily available on site by the building superintendent at all times for use by fire officials in the event of an emergency.	

President	 		
Date:	 		
Manager	 		Date:	 		
Fire Chief   		Date:	 		

INDEX

Cover page		
Building info & signature page	
Index		
Fire safety plan introduction	
Definitions		
Audit of building(s) and property	
Control of fire hazards in the building	
Audit of human resources and persons having supervisory responsibilities	
Supervisory staff/employee responsibilities for fire safety	
Owner/manager responsibilities for fire safety	
Fire alarm procedures for owners/managers	
Emergency procedures for all employees	
Supervisory staff duties in the even of a fire	
Owner/staff/employee duties	
Maintenance of building facilities and fire protection equipment	
Procedure for evacuation of Non-ambulatory or special needs persons	
Fire drills		
Alternative measures & training the supervisory staff	
Training of staff/employees & training records	
Fire protection measures	
Maintenance procedures for fire protection	
Fire extinguishment/control/confinement	
Fire department access for fire fighting & related fire suppression	
Preparing schematic diagrams	
Posting emergency procedures and emergency phone numbers	
Schematic diagrams	
Implementation/updating the fire safety plan & summary	
Appendix “ A	check, inspection & test guideline	
Appendix “ B	spare	
Appendix “ C	Sample emergency procedures	
Appendix “ D	self inspection guide	
Appendix “ E	portable extinguisher operation info (sample)	
Appendix “ F	employee list	
Appendix “ G	sample symbols for diagrams	

FIRE SAFETY PLAN

INTRODUCTION
A Fire Safety Plan is required under Division B, Section 2.8 requires the establishment and implementation of a Fire Safety Plan for every building containing a Group A & B occupancies.

In addition to the requirements within the Ontario Fire Code, the local fire department under the provisions of the Fire Protection and Prevention Act, 1997 may require the owner to develop and implement a Fire Safety Plan.

The implementation of a Fire Safety Plan helps to assure effective utilization of life safety features in a building, to protect people from fire. The required Fire Safety Plan should be designed to suit the resources of each individual building or complex of buildings.

Fire Safety Plans are intended to assist the owner of a building with the basic essentials for the safety of all occupants, to ensure an orderly evacuation at the time of an emergency and to provide a maximum degree of flexibility to achieve the necessary fire safety for the building.

The fire safety plan shall be reviewed as often as necessary, but at intervals not greater than 12 months, to ensure that it takes account of changes in use and other characteristics of the building or management.

The 2007 Ontario Fire Code, Ontario Regulation 213/07 is a provincial regulation. This Code requires the owner to be responsible for carrying out the provisions of this Code, and defines "owner" as "any person, firm or corporation controlling the property under consideration".
Consequently, the owner may be any one of a combination of parties, including building management, maintenance staff and tenant groups.

The Fire Protection and Prevention Act Part VII, Section 28 states that in the case of an offence for a contravention of the Ontario Fire Code, a corporation is liable for a fine of not more than
$100,000 and an individual is liable for a fine of not more than $50,000 or to imprisonment for a term of not more than one year, or both.

It’s advisable you obtain your own copy of the Ontario Fire Code and the Fire Protection and Prevention Act. These may be purchased from the Government of Ontario Book Store at 880 Bay Street, Toronto M7A 1NB, or accessed on the following web sites:

http://www.e-laws.gov.on.ca/index.html or http://www.ofm.gov.on.ca/english/Legislation/firecode/Default.asp

Benefits of Implementing a Fire Safety Plan
Reduces the incidence of fire through awareness, prevention and training Promotes fire hazard identification and elimination
Promotes employee safety and awareness
Increases employee morale by allaying safety concerns
Coordinates business and fire department resources during a fire emergency
Reduces the potential impact of a fire on the business and community (injuries, dollar losses, liability, etc.)
    Enhances Fire Code compliance

DEFINITIONS
The following definitions have been copied from Division A, Section 1.4 of the Ontario Fire Code to assist you in understanding the meaning of these words and phrases where they are used in this guideline and in the regulation. The definitions are intended to help people understand their meaning in the context of the regulation.

Approved:	means Approved by the Chief Fire Official.

Building:	means any structure used or intended for supporting or sheltering any use or occupancy.

Check:	means visual observation to ensure the device or system is in place and is not obviously damaged or obstructed.

Chief Fire Official:	means the assistant to the Fire Marshal who is the Municipal Fire Chief or a member or members of the fire department appointed by the Municipal Fire Chief under Article 1.1.1.2. of Division C or a person appointed by the Fire Marshal under Article 1.1.1.1. of Division C.

Combustible Liquid: means any liquid having a flash point at or above 37.8º C and below 93.3ºC.

Flammable Liquid:	means a liquid having a flash point below 37.8º C and having a vapour pressure not more than 275.8 kPa (absolute) at 37.8º C as determined by ASTM D 323, "Vapor Pressure of Petroleum Products (Reid Method)".

Inspect:	means physical examination to determine that the device or system will apparently perform in accordance with its intended function.

Owner:	means any person, firm or corporation having control over any portion of the building or property under consideration and includes the persons in the building or property.

Supervisory Staff:	means those occupants of a building who have some delegated responsibility for the fire safety of other occupants under the Fire Safety Plan and may include the fire department where the fire department agrees to accept these responsibilities.

Test:	means the operation of a device or system to ensure that it will perform in accordance with its intended operation or function.

Audit of Building(s) and Property

The development of a Fire Safety Plan is intended to take into consideration: the special nature of the business;
the availability of human resources;
the fire safety features provided within each building or premise; and processes or operations which may create a fire hazard.

This Fire Safety Plan and following Fire Safety Audit of the building and property identifies those factors affecting fire safety. This information is designed to address this specific building and property and its special needs and characteristics. It will ensure the optimum use of staff/occupants and all safety features provided.

Number of Employees:		
Number of occupants (Occupant Load):		
Number of Buildings on the property:		
The following building information shall be completed for each individual building.
Type of Building:	
Building Use:	
Building size by area, (area of each storey and total area)		
Nature of building construction (combustible) or ( non combustible)		
# of storey’s, including basements		
Please answer YES, NO or N/A non-applicable where applicable	Yes  No	N/A

Is there a fire vehicle access route, including principal F.D. response entrance?				
Location:				
Is there a sprinkler system?				
Key(s) Availability: Where?				
Are there fire department connections?				
Location:				
Fire standpipe (hose) system				
Is there a full fire alarm system?   Number of stages:   					
Where is the annunciator panel located?				
Where is the fire alarm panel located?				
Is the fire alarm connected to a private monitor company?				
Name of the Company?				
Phone Number?				
Access Code?				

	Yes	No	N/A	
Is there an emergency voice communication system?				
Where:				
Electrical services including, transformers, transformer vaults, etc				
Water supply control valves and fire pumps				
Where:				
Gas shut off valves or other important isolation valves				
Where:				
Storage areas (identifying type and quantities of materials stored) (see appendix )				
Is there emergency power?  Batteries 	Generator 	Lighting equip._ 					
HVAC Systems				
Where:				
Hydrant location:				
Is there a private hydrant?				
Are there portable fire extinguishers throughout the building?				
Commercial Cooking Equipment				
Is there a partial fire alarm system(ie: interconnected smoke alarms)				
Briefly describe:				
Type	Location	Identification #

 Location of Exits:	

DISTRIBUTION OF FIRE SAFETY PLANS

Ingersoll Fire and Emergency Services Building Owner
Manager
Partial Plans Distributed to Staff/Event Holders
Emergency Procedures from plan to be posted for occupants at all Exits

NOTE: Any revisions to the Fire Safety Plan shall be forwarded to Ingersoll Fire and Emergency Services, Building Owner, Administrator.

Building and Property Audit (cont’d)

Approved schematic diagrams shall be posted in approved locations in the building.  Diagrams of the basement, main level, and all other typical floor areas shall be included. Along with items from the building and property audit, the following is a list of equipment or facilities that shall be shown on your schematic. Any other critical equipment that the owner is aware of that relates to property or life safety shall be listed.

sprinkler shut-off valves, fire pumps, fire department siamese connections fire alarm panels
fire alarm annunciator panels emergency voice communication centre
Clearly identify each floor level within each stairway as to the floor level. emergency power sources
gas shut off valves or other important isolation valves;
electrical services including, transformers, transformer vaults, etc.
Fire walls, required fire separations
boiler rooms, electrical rooms, compactor room (garbage room)
points of entry for fire fighting vehicles; other points of entry; vehicle roadways and fire department access routes suitable for heavy equipment
municipal fire hydrants and private fire hydrants direction markers ie: north, south, east and west
location (safe areas) for occupants (with special needs/disabilities) drawing orientation (north, south, east, west)
property lines, security fences

use or occupancy of adjoining properties, i.e., residential, industrial, etc., and the approximate distances to closest neighbouring buildings and yard storage
water supplies, private hydrants, public hydrants, ponds, or reservoirs

CONTROL OF FIRE HAZARDS IN THE BUILDING

Provisions to Prevent Fires
Staff is responsible to assist in the reduction of clutter and the unnecessary collection of combustible materials.

Precautions for Occupants:

Follow posted instructions to reduce risk and /or life-safety hazards.
Do not put burning materials such as cigarettes and ashes into garbage.
Do not dispose of flammable liquids or aerosol cans in regular garbage.
Avoid unsafe cooking practices, deep fat frying with out proper training, unattended stoves, and loosely hanging sleeves.
Do not use unsafe electrical appliances, frayed extension cords, or over-loaded outlets or lamp cords for permanent wiring.

Prevention

Storage

Storage areas shall be kept clean and tidy.
Halls are not work or storage areas and shall be kept clear at all times.
A minimum clearance of 18 inches from sprinkler heads and heat/smoke detectors shall be maintained.

Never block fire exit doors.
Fire extinguishers shall remain accessible and accessible at all times.
Electrical panels and sprinkler system controls shall be kept clear of obstructions.
Never store combustibles within 3 feet of refrigeration equipment, electrical equipment or in the furnace/ boiler room.

Flammable & Combustible Liquids

All flammable liquids shall be stored in approved containers or cabinets.
Flammable/ combustible liquids are to be stored in accordance with the Fire Code Part 4. Do not dispose of flammable liquids, oil rags or aerosol cans.

Combustible Materials

Shall be kept a minimum of 3 feet away from electrical or heating equipment. If applicable, shall be stored in approved containers.
Limit the combustible coverage of walls to less than 20% of the total wall space. Do not store combustibles, including recycling material in the stairwell or hallways.
When working with heat or flame, ensure loose and dangling clothing is discontinued and surrounding area is clear of combustibles.

Electrical Equipment & Wiring

All electrical equipment must be CSA / Canadian Standards Association and or ULC / Underwriters Laboratories Canada approved (labeled) and in conformance with the electrical code.

Extension Cords Must Be:

For temporary use.
Use appropriately approved power bar (see sentence (1). Kept from under rugs.
Free of cuts, significant abrasions or damage.

Permanent Wiring:

Electrical panels must have appropriately-sized fuses or breakers     Damaged or exposed wiring shall be repaired immediately.

Audit of Human Resources & Persons having Supervisory Staff Responsibilities

Owner		
NAME:		
STREET ADDRESS:		
POSTAL CODE:		
HOME TELEPHONE:		
BUSINESS TELEPHONE:		

Manager		
NAME:		
STREET ADDRESS:		
POSTAL CODE:		
HOME TELEPHONE:		
BUSINESS TELEPHONE:		

Assistant Manager		
NAME:		
STREET ADDRESS:		
POSTAL CODE:		
HOME TELEPHONE:		
BUSINESS TELEPHONE:		

Admin. Sales Support		
NAME:		
STREET ADDRESS:		
POSTAL CODE:		
HOME TELEPHONE:		
BUSINESS TELEPHONE:		

Other:		
NAME:		
STREET ADDRESS:		
POSTAL CODE:		
HOME TELEPHONE:		
BUSINESS TELEPHONE:		
Identify the people who work on each shift, where applicable. Identify the number of full time and part time employees who work on site.

Identify accommodation needs of employees i.e., physical disabilities, language requirements. Identify security personnel if provided.
Identify personnel assigned to critical tasks during emergency.

Supervisory Staff/Employee Responsibilities for Fire Safety

For the emergency response portion of the Fire Safety Plan to be effectively implemented, all staff/employees must understand the important role they play in promoting fire safety in the workplace. Everyone must adhere to the workplace fire safety practices and procedures.
Orientation training (when hired) shall be performed (and recorded) for all employees and should include fire safety instructions on:

what to do upon discovery of fire - Call 911
what to do upon hearing an alarm of fire/evacuation notification
how to prevent or minimize fire hazards in the workplace

Owner/Manager Responsibilities for Fire Safety
Ensure the Fire Safety Plan is developed, approved and fully implemented.
Appoint, organize and train emergency supervisory staff to carry out fire safety duties and emergency procedures.
Ensure a sufficient number of assistants are designated and trained to act in a supervisory capacity in the event that the appointed emergency supervisory staff are absent from the building/site.
Ensure that fire drills involving all supervisory staff are held. A log of all fire drills shall be retained.
Ensure that fire hazards are identified and eliminated or controlled.
Provide alternate measures for fire safety during the temporary shut down of fire protection equipment or systems.
Have the necessary checks, tests, inspections and maintenance of fire protection equipment completed as required by the Fire Code.
Keep permanent records of all tests and corrective measures for a period of at least two years.
Keep adequate records of training and fire drills for a period of at least one-year or more if owner so decides.
Notification of the Chief Fire Official regarding changes in the fire safety plan.
Instruction of supervisory staff and other occupants so that they are aware of their responsibilities for fire safety.
Maintenance of building facilities provided for safety of the occupants.
Be in complete charge of the approved fire safety plan and specific responsibilities of personnel.
Educate and train (document training) all building personnel in the use of the existing fire safety equipment, and in the actions to be taken under the approved fire safety plan.
Where floor layouts are complex, prepare and post on each floor area a schematic diagram indicating the primary and secondary exits to be used in the event of an evacuation.
Ensure that the schematic diagrams adhere to the items outlined on Page	.

Fire Alarm Procedures for Owners/Managers

Emergency procedures to be used in case of fire include:

Ensure that the fire alarm/evacuation notification procedure has been activated.
Notify the fire department of the emergency conditions; dial 911 and ask for the fire department. Never assume this has already been done.
Supervise the evacuation of the occupants. Emergency voice communication systems should be used where available.
Upon arrival of fire fighters, inform the officer regarding conditions in the building and co-ordinate the efforts of supervisory staff with those of the fire department.
Provide access and vital information to the fire department, (ie: master keys for suites, service rooms, elevators, etc.). Provide a name list of the occupants. When so informed, record and provide a current list of the locations of handicapped/special need persons to the fire department.
Ensure that the fire alarm system/evacuation procedure is not silenced/stopped until the fire department has responded and the cause of the fire has been investigated.
confining controlling and extinguishing the fire if trained to do so. (portable extinguishers)

Emergency Procedures for all Employees

Discovery of fire;
Leave the fire area, take keys and assist anyone in immediate danger to a safe area.
Close all doors behind you to confine the fire.
Activate the fire alarm/evacuation notification and or use the pull station if installed
Telephone the fire department 911; never assume that this has been done. (all telephones on site should have the emergency phone number of the fire department listed and the address of the property conspicuously posted close by for reference in an emergency.)
Use exits and exit stairwells to leave the building immediately
If you encounter smoke, use an alternate exit

In the event of fire alarm/evacuation notification;

If you are in a room and is heard.
Before opening door, feel door and door knob for heat. If not hot, brace yourself against door and open slightly. If you feel air pressure or hot draft, close door quickly.
If you find no fire or smoke in corridor or stairwell proceed to the nearest exit.
If you encounter smoke in corridor or stairwell consider taking corridor to other side of building where another stairwell may be clear.

If you cannot leave your room or area or have returned to it because of fire or heavy smoke, remain in your room or area and:
Close the door.
Unlock door for possible entry of fire fighter.
Dial 911 if you have a phone, tell the fire department where you are and signal to fire fighters by yelling, waving a towel out a window etc.
Seal all cracks where smoke can get in by using wet towels or sheets to seal mail slots, transoms and central air conditioning outlets if necessary (a roll of wide strong masking tape is useful)
Crouch low to the floor if smoke enters the room
Move to the most protected room/area and partially open a window (if available) for air
Close the window if smoke comes in
Wait to be rescued, remain calm, do not panic or jump
Listen for instructions or information which may be given by authorized personnel or over loudspeaker.
Do not use the elevator(s)
Do not re-enter the building.

Supervisory Staff Duties in the event of a Fire

Notify the fire department of the emergency conditions, dial 911 and ask for the fire department.
Ensure that the fire alarm/evacuation notification procedure has been activated.
Supervise the evacuation of the occupants. Emergency voice communication systems should be used where available.
Upon arrival of fire fighters inform the fire officer regarding conditions in the building and co-ordinate the efforts of supervisory staff with those of the fire department.
Assist handicapped/special needs occupants, as required. When so informed, record and provide a current list of the locations of handicapped/special need persons to the fire department.
Go to designated Initial Assembly Area. (INDICATE LOCATION)
Do not return until it is declared safe to do so by Fire Officer

Ensure that the fire alarm system/evacuation notification procedure is not silenced/stopped or shut off a sprinkler until the fire department has responded and given permission to do so.

Owner/Staff/Employee Duties
The owner is ultimately responsible for employee fire safety and generally appoint/assign staff or contract outside agencies to check, test, inspect and maintain fire safety equipment. Ultimately we are all responsible for some of the following;

Ensure that the doors to stairways that are components of a fire separation or a means of egress are kept closed at all times. Never block, wedge or prop open.
Ensure that stairways, landings, hallways, passageways, and exits, inside and outside (ice and snow), are clear of any obstructions at all times.
Ensure that combustible materials are not permitted to accumulate in any part of a stairway, fire escape or other means of egress or elevator and ventilation shafts or waste containers.
Ensure that combustible waste materials are not permitted to accumulate in quantities in locations which may constitute a fire hazard.
Promptly remove all combustible waste from all areas where waste is placed for disposal.
Keep access roadways, fire routes and fire pumper connections clear and accessible for fire department use.

Maintenance of Building Facilities & Fire Protection Equipment

Ensure that all fire protection equipment and building features such as fire separations, emergency lighting, fire alarm systems, sprinkler systems, standpipe systems, fire extinguishers, fixed extinguishing systems and voice communication systems are checked, tested, inspected and maintained in accordance with Division B, Parts 2, 6 and 7 of the Fire Code and all applicable standards referenced therein.

Maintain permanent records of all fire equipment inspections, test and maintenance as set out in Division B, Part 1, Sub-Section 1.1.2. of the Fire Code.

Note: Although the responsibilities mentioned above have been assigned to specific personnel, the plan needs to be flexible enough so that these responsibilities may be assigned to other staff members based on the size and complexities of your building. Some of the checks, testing and inspections need to be completed by a qualified technician.

Procedures for Evacuation of Non-Ambulatory or Special Needs' Persons
(if applicable)

Building Manager to request volunteers (two or more if possible) to assist special needs' persons on the floor. Volunteers should assess whether or not there is imminent danger from fire or smoke on their floor.

If there is not imminent danger on the floor, the volunteers should:
   Move the special needs' person out into the safest emergency area, ie; exit or stairwell or area agreed to by the Chief Fire Official.

One volunteer should remain with the person on the floor. One volunteer should notify staff of the situation.
When the floor is clear, move the person to the nearest exit or into the nearest safe stairwell and to the exterior.

   If there is imminent danger on the floor, the volunteers should move the special needs' person outside when possible or into the safest emergency exit or stairwell if unable to evacuate him/her to the exterior.
One staff/volunteer should remain with the person if he/she can not be evacuated safely.
     One staff/volunteer should exit the floor and notify the Fire Official of the location and

condition of the special needs' person.
Designated staff /volunteers shall be trained to any agreed upon procedures.

If necessary, for safety reasons, the staff/volunteers may consider transporting the special needs persons down to the next safe floor level if it is not safe to move them outside.

Whenever possible, special needs' people should be moved to the exit with their assertive devices; for example, wheelchairs, crutches or scooters, as they will require these devices once outside the building. The device(s) should remain on the floor if it is too heavy or large to be safely, quickly and easily transported, or if it is likely to block the emergency exit stairwell.

Fire Drills

The actions to be taken by staff in the event of a fire is crucial, therefore practising fire drills must become an integral part of a facility's preparedness.

The purpose of a fire drill is to ensure that staff are familiar with the building's overall evacuation procedures. Therefore, the owners and managers must be aware of the benefits of holding fire drills which involve all staff/employees. To maximize the benefits of these fire drills, they should be scheduled and rotated in such a way all staff/employees have an opportunity to participate.

Supervisory staff must be instructed in the fire emergency procedures that are described in the Fire Safety Plan before they are given any responsibility for fire safety. A copy of the fire emergency procedures and other duties outlined in the Fire Safety Plan must be given to all supervisory staff.
Staff should receive training in the safe use of portable fire extinguishers and other fire safety equipment. This would/may include instructions on how to activate and reset the fire alarm system where appropriate. Staff must be instructed to react quickly to a fire emergency. At the same time, personal safety must be promoted.
It is very important that all staff with specific responsibilities attend a debriefing meeting following every practise fire drill. This meeting will be held to review the procedures and reactions of all participants. During the debriefing, problem areas can be identified and, if necessary, solutions to overcome any deficiencies in the facility's Fire Safety Plan can be discussed and corrected. The fire department must be made aware of, and approve any changes to the Fire Safety Plan.

The fire department administration (485-3910) shall be notified prior to the fire drill and immediately after completion and resetting the fire alarm.

The date and time of all fire drills, as well as the names of participating staff, should be recorded in a permanent log book.

For this building, the Fire Code requires that fire drills be conducted every 	months.

Other Factors to Consider When Organizing and Conducting Fire Drills

Do all staff understand the procedures they are expected to follow in an emergency (are there language barriers, visual, written or verbal etc.)?
Are there people who require assistance in evacuating (mobility/sight/hearing disabilities)?
Are the fire drills pre-announced or a surprise?
Are staff trained to safely shut down critical systems or equipment they are using during an emergency in order to prevent further hazards?
Are measures in place to provide for safety needs of guests or contractors during emergencies?
Will staff practice using fire fighting and related safety equipment to enhance their personal safety and response to a fire emergency?

Alternate Measures for Occupant Fire Safety

In the event of any temporary shutdown of fire protection equipment and systems or part thereof, the fire department, 519-485-3910 and occupants will be notified and instructions will be posted as to alternate provisions or actions to be taken in case of an emergency. These provisions and actions must be acceptable to the Chief Fire Official.
Ooccupants will be notified by posting notices at elevators or other approved locations on all floor areas. A fire watch shall be appointed to conduct a sequential tour of the building in areas normally served by fire detection devices (i.e., rooms or spaces protected by sprinklers, heat detectors, smoke detectors or some other form of fire detection devices). Persons conducting the fire watch would record their patrols and be provided some means of communication to notify the fire department in the event of a fire. In the event of fire, efforts must be taken to notify persons in the building that a fire emergency exists.
All shutdowns will be confined to as limited an area and duration as possible. During the shutdown of fire protection equipment the owner/management will provide personnel to ensure fire safety within the building continues to be maintained. It is necessary to establish a regular fire safety patrol of all unprotected areas of the building every (1) hour until such time that the fire equipment or system is repaired and returned to service. Persons conducting the patrol should be provided with a means of communication should an emergency arise.
Each tour of the building by the fire safety patrol must be recorded by time and date. As well, any deficiencies noted and any measures taken to correct the deficiencies must also be recorded.

Training the Supervisory Staff

All supervisory staff shall be supplied with a copy of the fire safety plan and are required to become familiar with its contents. Training of the supervisory staff shall be done every months and will be documented.

All supervisory staff are to be shown:

How to reset the fire alarm system (An activated system must not be reset until authorized by a fire department officer);
How to activate the emergency procedures. (voice activation other then the chemical warehouse)
The location of keys to provide access to all locked areas and the location of extinguishers, an all fire related protection equipment.
How to use the first aid fire fighting equipment installed within the building.
Location of all whmis information.

Note:		All aspects of the fire safety plan apply specifically to this building. Instruction is to be ongoing.

Training of the Staff/Occupants
All new staff/occupants shall be trained in the actions that shall be taken in the event of a fire emergency. Orientation training for all staff shall include fire safety instructions on:
  What to do upon discovery of fire
  What to do upon hearing an alarm of fire, where to go (meeting place etc.)  How to prevent or minimize fire hazards in the workplace
Temporary staff shall be trained in the actions that shall be taken in the event of a fire emergency. Orientation training for all temporary staff shall include fire safety instructions as per new staff, above.

Training Records

Detailed training records of all employees’ shall be kept, including temporary staff. All staff shall be provided make-up Fire Safety training in the event of a missed training session. The owner upon request shall be able to provide information to the Chief Fire Official that verifies the quality and quantity of all staff training.

Fire Protection Measures

The following are descriptions of fire protection measures which may be present in this building:

Fire Alarm Systems
The purpose of a fire alarm systems is to alert all occupants of the building that an emergency of fire exists, so that such occupants may put into practice the measures required by the fire safety plan.

All fire alarm systems shall be maintained in full operation condition at all times.
A single stage system sounds a general alarm throughout the facility that may require total evacuation of the building. Operation of the fire alarm is activated by a manual pull station, heat detector, smoke detector, or a sprinkler head.

Exits
An exit is that part of a means of egress that leads from the floor area it serves to a public thoroughfare or to an approved open space. Walls, floors, doors or other means provide a protected path necessary for occupants to proceed with reasonable safety to a place of refuge. Vertical shafts accessed from above or below grade are protected from the remainder of the building provided the doors leading to the shaft are kept closed.

Fire Department Access
Fire department access allows fire fighters and their equipment to gain access to the building. Vehicles parked in a fire route, excessive vegetation, snow and other forms of obstructions to access routes, fire hydrants and fire department connections are not permitted by the Fire Code. Maintaining fire department access is an ongoing matter. In addition, access into a building requires consideration (ie: with a key box, through preplanning, etc.).

Portable Extinguishers
Portable extinguishers are intended as first aid measure to cope with fires of limited size. The basic types of fire classes are: A (wood/paper), B (flammable liquids) and C (electrical).
Portable extinguishers are rated for the corresponding classes of fire.

Emergency Lighting
Emergency lighting ensures that exits, corridors and principal routes providing access to exits are illuminated in the event of loss of power.

Water Supply (Rural Settings)
The total water supplies required for fire fighting purposes may be supplied from various sources such as municipal water supply, storage tanks (elevated or underground), lakes, rivers, wells, swimming pools or a combination of sources should be obtained within practical distances.
Water supplies must be accessible to fire fighting equipment.

Maintenance Procedures for Fire Protection

Portions of the Fire Code which require that checks, inspections and/or tests be made of equipment and facilities from time to time. Definitions (page 5)

The building owner(s)/manager shall ensure that all fire protection features and equipment, such as fire separations, smoke control equipment, emergency lighting, fire alarm systems, automatic sprinkler systems, standpipe systems, fire extinguishers, fixed extinguishing systems, voice communication systems, fire fighters' elevators and emergency generators are checked, tested, inspected and maintained in accordance with the frequencies specified in Division B, Part's 2, 6 and 7 of the Fire Code and all applicable standards referenced in the Fire Code.

When using in-house personnel to conduct some of the checks, inspections and tests, ensure they are fully trained and qualified to carry out the activity;

Where required, the checks, inspections and tests shall be performed by qualified technicians./

When conducting their inspections, Fire Department/fire prevention officers may check to ensure that the necessary checks, inspections and/or tests are being done.
Maintain records of all fire equipment tests and maintenance as set out in Division B, Part 1, Sub-Section 1.1.2. of the Fire Code. Records of tests and corrective measures or operational procedures shall be retained for a period of two years after they are made.

Records shall be retained at the building premises for examination by the Chief Fire Official.
Records of tests and corrective measures or operational procedures shall be retained so that at least the current and the immediately preceding reports are available.

Fire Extinguishment/Control/Confinement
In the event a small fire cannot be extinguished with the use of a portable fire extinguisher or smoke presents a hazard to the operation, then the door to the area should be closed to confine and contain the fire. Leave the fire area, ensure the fire service has been notified and wait for them to arrive.

If a small fire is determined to be extinguishable, make sure events unfold in the following sequence:

Activate the fire alarm system/evacuation notification procedures.
Call 911, even if auto signalling provisions to an alarm company are in place.
Attempt to extinguish the fire (if trained to do so) while keeping yourself between the fire and the nearest exit door.
Never fight a fire alone. Attempting to extinguish a fire is a voluntary act. (see App."E”)

Control of Fire Hazards
The owner and/or managers must take the lead role in identifying potential fire hazards and establishing fire prevention practices to eliminate or control the hazard(s) safely. All employees must understand that every precaution is to be taken to minimize accidents and prevent injuries. Employees must be fully trained in the established fire prevention practices and these practices be adopted by everyone and be fully enforced.

The information collected while preparing the Audit of Materials Stored, Handled or Processed may reveal a number of potentially hazardous activities. The Fire Safety Plan must contain detailed procedures/practices for monitoring and controlling each of the activities. The fire prevention practices should take into account the requirements of applicable regulations and practical fire safety precautions. Employees working in these areas must be trained to carry out the procedures in order to reduce the risk of fire.

Procedures and training that require consideration include, but are not limited to:

Storage and handling of aerosols;
Storage and handling of compressed gases.
Electrical installations, temporary wiring, electrical equipment or machinery;
Storage and handling of flammable or combustible liquids;
Maintenance of heating, ventilating and/or air conditioning equipment;
Hot work activities carried out on site involving open flames or producing heat or sparks, including without being limited to cutting, welding, soldering, brazing, grinding, adhesive bonding, thermal spraying and thawing pipes.
The storage and handling of oxidizing or reactive substances;
Controlling the hazards associated with smoking;
The storage and handling of substances that are prone to spontaneous combustion;
Storage and warehousing practices;

Fire Department Access for Fire Fighting and Related Fire Suppression Information

Once a fire begins, it spreads rapidly. For this reason, it is essential that the fire department obtain access to the property as quickly as possible. A designated employee (supervisory staff) must be trained to respond to an emergency to ensure that the fire department can enter the property without delay to initiate fire suppression activities. The designated employee must be knowledgeable about the property and associated processes that take place in it.

Fire emergencies occurring after regular business hours can also lead to a delay in the fire departments' ability to locate the fire and initiate fire suppression activities. Some businesses and fire departments utilize a security "lock box" arrangement to reduce this type of delay. In the absence of on-site personnel, the fire department can obtain prompt access to keys to permit prompt entry and to other important information.

In addition to providing access for fire fighting, the fire department may also request other important information about the property and its contents when they arrive, including the provision of the Fire Safety Plan, keys, access codes, etc.

For example, the fire department may request a current inventory of materials that are stored and/or processed on site to be retained for reference during an emergency. Many materials stored or processed on site are stable and inert, however if they become involved in a fire, they can pose serious risks to emergency responders and to the surrounding community. The inventory would identify the location, type and quantities of materials present. It could also contain information about the properties of the materials; identify the combustion by-products, fire fighting techniques and other relevant factors. This type of information can often be obtained by referring to Material Safety Data Sheets (MSDS) or from other sources. (see Appendix “B”)

This information should be kept readily available for fire department reference along with the instructions and schematic diagrams. Ask the local fire department what information would be useful to them during an emergency.

Other factors to take into consideration may include but not be limited to:

Establish procedures for fire department notification of supervisory staff after regular business hours.
Identify fire department access problems that could be created due to seasonal climatic conditions.
Establish procedures to prevent obstructions to fire fighting created by site machinery or due to temporary obstructions created by materials placed in aisles or roadways.
Establish procedures to gain access to other critical areas in a building or to fire equipment in a shared industrial complex (i.e., gas shut off, fire protection control valves, etc.)

Preparing Schematic Diagrams and Site Plans
The Ontario Fire Code Clause Division B, 2.8.2.1. (h) requires, "instructions, including schematic diagrams, describing the type, location and operation of building emergency systems" to be prepared for use by responding supervisory staff and fire fighters during an emergency.
Where the property is large, or there are outdoor activities that may pose a fire or access problem, a site drawing should also be prepared and incorporated in the Fire Safety Plan. (Use the checklists provided in auditing your property and building.) When preparing the schematic diagrams and site plan, ensure that the information is useful and simple.
Refer to Appendix “G” for a legend of sample symbols which could be used to standardize the various elements that are identified on the drawings. Also remember to include a compass type of orientation symbol (North arrow).
In addition to the schematic diagrams, an inventory of materials and a site drawing would be extremely useful during an emergency. Information of this nature is not required by the Ontario Fire Code; however the information would be very useful for firefighters to refer to in the event of a fire. In some instances, municipalities may have a by-law that requires the owner to compile and provide this type of information to the fire department. Consult with the local fire department to determine the amount of detail needed in the drawings that are incorporated into the Fire Safety Plan.

Posting Emergency Procedures and Emergency Phone Numbers
   Every telephone should have the fire department telephone number and the business' name and address prominently posted close by for reference during an emergency.

The emergency procedures must be clearly posted in each storey of every building.
A copy of the Fire Safety Plan must be kept in a location approved by the Chief Fire Official. The schematic diagrams, instructions and related information about the property should be readily accessible to responding fire department personnel in an emergency.
   In outdoor tire storage yards, the telephone number of the fire department and location of the nearest telephone must be prominently posted and maintained at the storage yard.
   A current list of emergency phone numbers should also be prepared and be appended to the Fire Safety Plan for ease of reference during or after an emergency.
   The emergency phone number list should include but not be limited to:
fire department ambulance
police department owner
manager
fire alarm service company sprinkler service company
In addition, if the business contains materials or substances that would pose a risk to the environment or community in the event of fire, the following phone numbers should also be kept readily available for reference during an emergency.
The Ministry of the Environment, Spills Action Centre 1-800-268-6060 CANUTEC (Canadian Transport Emergency Centre) 613-996-6666 (emergency)

SCHEMATIC DRAWING OF BUILDING

IMPLEMENTATION / UPDATING THE FIRE SAFETY PLAN
To derive the full benefit of the Fire Safety Plan:
Implement all aspects of the Fire Safety Plan.
Ensure that any changes in the facility or the operation are reflected in the Fire Safety Plan and that the Fire Safety Plan is approved by the Chief Fire Official.
Ensure that all employees are trained in the procedures to take upon discovery of fire or upon hearing an alarm of fire.
Ensure that all employees are trained in the precautions and procedures required to be taken to control and eliminate fire hazards.
Conduct required fire drills and train the designated supervisory staff to respond to a fire or an alarm of fire in a prompt and safe manner.
Schedule and perform the required maintenance of the fire safety features provided in the building as required.
Routinely update relevant information pertaining to changes in the inventory of site materials for the fire fighters reference during an emergency.
At least once a year, review the contents of Fire Safety Plan to ensure that it remains current.
Consult with the local Chief Fire Official before making any changes to the Fire Safety Plan.

SUMMARY
The preparation and implementation of a Fire Safety Plan, helps to assure effective use of people and resources to control and eliminate fire hazards in the workplace and to respond effectively to a fire emergency. This will reduce the incidence of fire, protect life safety and reduce the impact of fire should one occur.

You shall identify all the above sections in your plan and submit two copies for approval.

Appendix “ A ”

PORTABLE FIRE EXTINGUISHER Reference should be made to NFPA 10	
Inspect all portable fire extinguishers:	Monthly	
Portable fire extinguishers subject to maintenance:	Annually	
Hydrostatically test carbon dioxide and water type extinguishers:	Every 5 years	
Empty stored pressure type extinguishers and subject to maintenance:	Every 6 years	
Hydrostatically test dry chemical and vaporizing liquid type extinguishers:	Every 12 years	
Recharge extinguishers after use or as indicated by an inspection or when performing maintenance:	As required	

WATER SUPPLIES FOR FIRE FIGHTING Check/Inspection/Tests	
Check fire pump room temperature during freezing weather:	Daily	
Check tank heating equipment and water temperature of fire protection water tanks during freezing weather:	Weekly	
Check water level and air pressure for pressure water tanks:	Weekly	
Inspect valves controlling fire protection water supply:	Weekly	
Inspect relief valves on air and water supply lines of pressure tanks:	Weekly	
Check water level in fire pump reservoirs:	Weekly	
Operate and inspect fire pumps:	Weekly	
Inspect water level in gravity tanks:	Monthly	
Inspect fire protection water supply tanks:	Annually	
Inspect cathodic protection of fire protection water tanks:	Annually	
Inspect all parts of gravity tanks:	Annually	
Test fire pump at full rated capacity:	Annually	
Inspect all fire hydrants:	Annually	
Inspect all fire hydrant water flow:	Annually	
Check for corrosion of fire protection water supply tanks:	Every 2 Years	

MEANS OF EGRESS Check/Inspection/Test	
Inspect all doors in fire separation:	Monthly	
Check all doors in fire separations to ensure they are closed:	As Required	
Check, inspect and test emergency lighting units:	Monthly	
Maintain exit signs to ensure they are clear and legible:	As Required	
Maintain exit lights to ensure they are illuminated and in good repair:	As Required	
Maintain corridors free of obstructions:	As Required	

FIRE ALARM SYSTEMS Reference should be made to ULC-536 for exact details	
Check fire alarm A/C power lamp and trouble light:	Daily	
Check trouble conditions:	Daily	
Check central alarm and control facility:	Daily	
Check all fire alarm components including standby power batteries:	Monthly	
Test fire alarm system:	Monthly	
Test voice communication to and from floor areas to the central alarm and	Monthly	
Test fire alarm system by persons acceptable to the authority having jurisdiction for service:	Annually	

SERVICE EQUIPMENT, DUCTING, CHIMNEY Check/Inspection/Test	
Check hoods, filters and ducts subject to accumulations of combustible deposits and clean as necessary:	Weekly	
Inspect all fire dampers and fire stop flaps:	Annually	
Inspect chimneys, flues and fluepipes and clean as necessary	Annually	
Inspect disconnect switch for mechanical air conditioning and ventilation:	Annually	
Inspect controls for air-handling systems used for venting:	Annually	
Clean incinerator spark arresters:	Annually	
Clean lint traps in laundry equipment:	As required	

COMMERCIAL COOKING EQUIPMENT Check/Inspection/Test	
Commercial cooking equipment exhaust and fire protection systems shall be installed and maintained in conformance with NFPA 96, “Ventilation Control and Fire Protection of Commercial Cooking Operations.”
Ensure wet chemical, alkali-based chemical or “K” rated portable fire extinguishers are provided to protect commercial cooking equipment and are readily available for use in an emergency.		
Check cylinder gauges to ensure pressure is in operating range (within green area). Check to ensure seal (tie) has not been removed from pull out
security pin.	
Daily	
Hoods, grease removal devices, fan, ducts and other equipment shall be checked and cleaned at frequent intervals, prior to surfaces becoming
heavily contaminated with grease or oily sludge.	
Weekly	
Trained and qualified persons in conformance with the Ontario Fire Code, Section 6.8.1.1, shall perform inspection and servicing of fire extinguishing system.	Every 6 Months	

Appendix “ B ”

Appendix “ C ” EMERGENCY PROCEDURES
(sample)

The actions to be taken by occupants in emergency situations will be posted on each floor and will read as follows:

IN CASE OF FIRE	
UPON DISCOVERY OF FIRE	
LEAVE FIRE AREA IMMEDIATELY AND CLOSE DOORS
CALL FIRE DEPARTMENT 911
SOUND FIRE ALARM
LEAVE BUILDING VIA NEAREST EXIT	
	
UPON HEARING FIRE ALARM	
LEAVE BUILDING VIA NEAREST EXIT CLOSE DOORS BEHIND YOU
CAUTION
IF YOU ENCOUNTER SMOKE, USE ALTERNATE EXIT	
REMAIN CALM	

REMAIN CALM

This building is equipped with a single stage fire alarm system. The fire alarm system is to be activated to alert the other occupants of an emergency and to put into operation the approved fire safety plan. The fire department is to be notified by telephoning 911, giving the correct address and the exact location of the fire, floor number and/or suite number.

Appendix “ D ”
Sample Form – optional use
BUILDING - SELF INSPECTION GUIDE	YES	NO	N/A	
HEAT, LIGHT, POWER AND APPLIANCES				
Is all heating equipment (including flues and pipes):				
a) Properly insulated from combustible materials?				
b) Cleaned and serviced at least annually by a competent heating contractor? Date of last service:				
Are space heater arrangements avoided?				
Are electrical, heating and air conditioning rooms:				
a) Restricted to only authorized personnel?				
b) Free of combustible storage?				
Are there indications of frequent replacement of fuses and/or resetting of circuit breakers which would indicate overloading of electrical circuits?				
Are electrical cabinets kept closed?				
Are electrical extension and appliance cords in good condition?				
Has the electrical system been checked and serviced by a competent electrician within the past year? Date of last service:				
Is air conditioning equipment cleaned and serviced annually by a competent serviceman? Date of last service:				
Are all motors kept clean, and adequately ventilated to reduce overheating?				
Are all electrical appliances properly grounded?				
Are T.V. sets free of frayed wiring and in good operating condition?				
FIRE PROTECTION				
Are all fire extinguishers:				
a) Serviced annually?				
b) Tagged with the date of last service? Date of last service:				
c) Easily accessible?				
d) Placed within regulated travel distance of any point on each floor in a conspicuous place?				
e) Not subject to freezing, if water or multipurpose type?				
Are periodic tests and inspections made of the following to ensure their proper operation:				
a) Fire hoses? Date of last service:				
b) Automatic sprinkler system? Date of last service:				
c) Fire alarm system? Date of last service:				
Fire dept. phone number is placed conspicuously at the switchboard, lobby and public phone booths?				
Are indoor trash areas protected by spot sprinkler protection?				
Are incinerators provided with self-closing, tight-fitting doors and approved spark arresters?				

	YES	NO	N/A	
EMPLOYEES				
Are all employees:				
Instructed to call the fire department immediately in case of fire?				
Instructed in evacuation procedures?				
Instructed in the use of fire extinguishing equipment?				
HOUSEKEEPING				
Are adequate ash trays and metal waste baskets provided in each room?				
Is combustible trash and rubbish:				
Collected at frequent intervals?				
Store in covered metal containers?				
Disposed of frequently and not accumulated?				
Are storage and supply rooms neat and orderly?				
Are flammable paints and liquids:				
Kept to an absolute minimum?				
Kept in sealed metal containers?				
Stored in vented metal cabinets?				
Are only non-flammable cleaning fluids used?				
Are all linen and trash chute doors provided with self-closing device?				
Do all linen and trash chute doors close tightly?				
Are all public areas checked thoroughly for fire hazards after closing?				
Are all closets free of oil mops and flammable materials?				
LAUNDRY ROOMS				
Are washing machines and electric clothes dryers properly grounded?				
Are all washers and dryers equipped with safety interlocks in good operating conditions?				
Are gas dryers equipped with automatic shut-off valves that shut off gas in event of flame failure?				
Are equipment and vent pipes:				
Free of dust and lint accumulation?				
Cleaned regularly?				
TENANT STORAGE AREAS				
Is the tenant storage area enclosed by at least 1 hr. fire-rated door and enclosure?				
Is door to tenant storage area kept locked to prevent entry by unauthorized persons?				
KITCHEN COMMERCIAL COOKING EQUIPMENT				
Are hoods, ducts, ovens, ranges and filters cleaned on a regular schedule?				
Is the automatic fire extinguishing system inspected and maintained by contract? Date of last service:				

	YES	NO	N/A	
ELEVATORS				
Are all elevators maintained and serviced on a regular schedule? Date of last service:				
SIDEWALKS, STEPS AND PARKING AREAS				
Are all areas free of conditions which will cause slipping falling?				
Is there adequate exterior lighting at night?				
Are all steps and ramps provided with securely fastened handrails?				
EXITS				
Are all exits:				
a) Free of obstructions and readily accessible?				
b) Properly marked with exit signs and lighted?				
c)	Equipped with an emergency lighting system in good operating condition?				
Are all exit doors:				
a) Arranged to open outwards?				
b) Easily operated?				
c)	Provided with panic hardware in all public rooms and exits?				
Are all fire escapes in good condition?				
STAIRS, DOORS AND BALCONIES?				
Are all stairs covered with anti-slip surfaces?				
Are all handrails securely fastened?				
Are full-length clear glass doors and windows marked to avoid someone walking into them?				
Are stairway doors kept closed when not in use?				
Are balcony guardrails securely fastened and in good condition?				
CORRIDORS, MEETING ROOMS AND PUBLIC AREAS				
Are floor surfaces free of slipping and tripping conditions?				
Are all emergency lighting units in good operating condition?				
INSTRUCTIONS:	This form has been designed as a guide only. You may add or delete items to fit your individual needs. By using a form or forms similar to this on a routine basis will assist you in controlling and eliminate common hazard in you building(s). This form does not replace your responsibilities of inspection, testing and maintenance as laid out in the Fire Code.

Detach Appendix “ D ” and keep for making copies

Appendix “ E ”
Portable Fire Extinguisher Example Operation Instructions

Check to ensure the extinguisher is the right classification for the type of fire.

Class A fire extinguisher is used for ordinary combustibles, such as wood, paper, some plastics and textiles.	

Class B fire extinguisher is used for flammable liquid and gas fires such as oil, gasoline, etc.	

Class C fire extinguisher is used on fires that involve live electrical equipment which require the use of electrically nonconductive extinguishing agents.	
Class D fire extinguisher is used on combustible metals such as magnesium, titanium, sodium, etc., which require an extinguishing medium that does not react with the burning metal.	

Class K fire extinguisher is used on fires involving cooking media (fats, grease, and oils) in commercial cooking such as restaurants.	

Extinguisher for Class A, B and C
Extinguisher for Class B and C

Extinguisher for Class A and B
Extinguisher for Class A

Basic Operation ( P.A.S.S. )
P-	pull the safety pin (usual a twist an pull action)
A-	aim (the nozzle, horn or hose at the base of the fire)
S-	squeeze the trigger handle
S-	sweep from side to side (watch for reflash)
Keep an exit at your back so not to get trapped.

   Never re-hang and extinguisher once it has been discharged. (even if it is only used for a few seconds.) Inform your supervisor so that it can be re-charged by an approved service company.

   Only persons who are experienced and feel confident in the use of a portable fire extinguisher should contemplate their use. Improper use of a portable fire extinguisher may lead to serious injury or death.

   Attempting to extinguish a fire is a voluntary act.

   Portable fire extinguishers must be visually inspected monthly.

   Maintenance, inspection and testing of an extinguisher is the responsibility of the employer. Maintenance should be done at least annually or more often if conditions warrant. The employer shall record the annual maintenance date and keep these records for one year after the recorded date or the life of the shell of the extinguisher.

Appendix “ F ” Employee list
A list of the employees shall be made available to the Fire Department upon arrival at an emergency. This list shall indicate who is on each shift. It may be designated to supervisory staff to provide this list.

Appendix “ G ”
Sample Symbols for Diagrams and Drawings